Best GPS Vehicle Tracking for Company Cars
GPS Vehicle Tracking for Company Cars
What is GPS Vehicle Tracking?
A GPS vehicle tracker is an electronic device that can be placed inside a car and which can be monitored remotely, generally over the internet though a vehicle tracking service. There are many benefits that relate to business efficiency, route optimisation, distribution, driver behaviour and safety, and the prevention of vehicle theft.
Company Vehicle GPS Tracking
While the benefits of tracking fleets of HGV, delivery vans, couriers, taxi services and public service vehicles are clear, tracking company cars that are also provided to employees for their private use is less so. Certainly there are justifiable reasons, for instance logging the time that a specific employee spends on a specific job, avoiding traffic delays, improved routing, providing clients with accurate ETAs, but there are bad reasons too. Tracking company cars even during working hours might be viewed as intrusive, and tracking them out of business hours is not only unethical, it is also illegal.
Ethics and the Law
By its nature vehicle tracking is intrusive and compromises the driver’s right to privacy. Introducing vehicle tracking into an organisation for the first time always requires a certain amount of delicacy and tact. Employees must be made aware that tracking is being introduced. It is also important to be transparent about the process and carry your workforce with you. If your workforce can see tracking as a positive thing that can improve productivity and competitiveness, then they are able to see it as an enhancement of their safety, job security and future employee benefits.
The way in which tracking data is used is controlled by various regulations that are covered by several pieces of legislation including Human Rights, Data Protection, and Employee Rights. Even so, it remains a grey area and ensuring compliance with legislation often requires legal guidance.
When the vehicle is used for private purposes the rules are clearer, namely:
Unless the driver freely gives formal consent, tracking a vehicle that is being used for private purposes is unjustified and doing so would open the employer up to prosecution.
For vehicles that are used for both private and company use, the driver should have the means to disable tracking, for instance a privacy button.
If any such data is captured, perhaps because the driver forgot to press the privacy button, that data should not be used and should be destroyed at the earliest opportunity. Any such breaches should be recorded and the driver should be informed.
Finding the Best Company Car Tracker
Finding the best company GPS tracking systems for your business can be a challenge; there are many suppliers on the market each with their specific performance and price points. It is important to be clear about what you want to achieve.
Some businesses install trackers to discourage theft and for recovering vehicles should they ever be stolen. Other businesses require a range of additional services including business fleet management along with the other benefits mentioned previously. The more complex your requirements, the more you can expect to pay.
However it is vitally important to bear in mind that the primary requirement of any company car tracking system is that it must enable the driver to disable it out of working hours.
The more sophisticated your company car tracking system is, the more expensive it is likely to be. For a simple anti-theft vehicle tracker you could expect to pay in the order of £100 per vehicle plus a small monthly charge. For a top of the range company car business fleet tracking service in the UK you might expect to pay up to £350 per vehicle. Several suppliers have hire purchase and lease options which can have accounting advantages by charging the costs to your P&L rather than a depreciating asset to your balance sheet.
When it comes to finding the best tracking solution for their company cars, many businesses appreciate a little help. We can help you though our web form; just complete it and you will receive several quotations direct from the suppliers tailored to meet your company’s specific car tracking requirements. It can be a big time saver.