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Vehicle Tracking Systems: Prices 2017

vehicle fleet tracking costs

For many Fleet Managers, it can be confusing knowing where to start when it comes to buying or leasing a fleet tracking solution. With so many different systems and vehicle tracking costs to consider it can be difficult to know where to start. However, as with any beneficial business investment, it pays to be as informed and savvy as possible when shopping around.

There's never been a better time to invest in a vehicle tracking system as they can provide real, profit boosting benefits for almost any fleet business. In fact, industry studies from Donlen show that more than 20% of fleet companies now use a telematics system in their vehicles with another 35% interested in buying or leasing one for their own fleet.

To help you make the right vehicle tracking choice (and save money while doing so!), this article will take a closer look at fleet tracking costs, benefits and suppliers:

Contents

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Vehicle Tracking Costs

Vehicle Tracking costs can vary greatly, with basic options starting at around £10 a month per vehicle and more feature-rich trackers costing upwards of £20 - £30 a month for each vehicle.

Factors that can influence vehicle tracking costs include:

  • Your Fleet (size and type of vehicle)
  • Your choice of tracker (active or passive?)
  • Your tracking system needs (location-based or Telematics?)
  • The tracker installation type (wired or plug-in)
  • Whether you buy outright or lease

The easiest way to compare vehicle tracking costs is to split the market into three tiers: entry-level, advanced, and expert. Each tier is associated with a particular fleet size and has a certain cost range, which you can see in the table below:

TierFleet SizeKey FeaturesCost
Entry Level1 - 20 vehiclesRoute mapping,
Fuel tracking
Lease from £10pcm
Buy from £50
Advanced Level21 - 50 vehiclesLive route tracking,
Live vehicle diagnostics,
Reporting tools
Lease from £15pcm
Buy from £200
Expert Level50+ vehiclesDriver management,
In-depth live tracking,
Sophisticated reports
Lease from £20pcm
Buy from £300

Note: Prices are ‘per vehicle’.


Vehicle Tracking Costs By Fleet Size

As you can see from the table above, your fleet size is the main factor in pushing up vehicle tracking costs as nearly all contracts are on a per vehicle basis, vis-a-vis the more vehicles you have the more you'll have to pay!

You'll also find that across the three tiers of vehicle tracking, features and prices will also vary. Therefore we recommend different vehicle tracking solutions for different size fleets, as it is often the larger fleets that require more in-depth tracking and telematics data.This is applicable to all fleets, including fleets comprised of:

  • Cars
  • Lorries / Vans
  • Bicycles / Motorbikes/ Mopeds
Pick Your Fleet Size
 Vehicle Tracking pricesvehicle tracking costsfleet tracking costs
vehicle fleet tracking costs

Entry Level Fleet Tracking Costs (Fleets of 1 - 50 vehicles)

Entry level vehicle trackers are aimed at smaller fleets of less than 50 vehicles.

These basic trackers are usually passive devices with limited functionality that provide a rudimentary tracking system only.

So if you need additional functionality outside of route tracing, mapping and tracking then a basic fleet tracking device might not be for you. However, if you simply need to know what miles were covered then these trackers are worth looking at.

Entry level vehicle trackers are often plug-and-go options that can be bought off the shelf for around £80+ depending on the manufacturer.

Entry Level Vehicle Tracking Features
Route TrackingRoute MappingTraffic UpdatesReportingAuto AlertsGeofencingMaintenance TrackingDriver Safety Analysis

We work with the UK's leading vehicle tracking companies and are perfectly placed to recommend suppliers for different fleet sizes. If you want to read more about a supplier, just click the logo.

Recommended Entry-Level Vehicle Tracking Suppliers
Quartix Vehicle TrackingCrystal Ball Vehicle TrackingFleetmatics Vehicle Tracking

Advanced Level Fleet Tracking Costs (Fleets of 50 - 100 vehicles)

Advanced vehicle trackers are aimed at larger fleets of up to 100 vehicles and offer a broader range of features and benefits compared to the cheaper models on the market.

This tier of fleet tracking systems are more-likely to be active trackers, which means they can provide real-time tracking updates. This pushes the price point up, but when compared to the additional savings you’ll make the added investment is probably worth it.

Fleet tracking features can vary widely by brand and model in advanced level systems, with some offering more functionality for a higher price.

Generally though, you’ll find that advanced fleet trackers offer far more benefits to your fleet than basic models, including the ability to refine best driving practices through telematic reporting features further adding to your savings.

These systems can be rented from £15 per calendar month with an upfront cost of around £250 per device. Depending on your fleet size, this means costs can quickly build up - so make sure you’re getting the best deal you can. If you’re unsure about your ROI from vehicle tracking, we can help.

Advanced Level Vehicle Tracking Features
Real-time TrackingRoute MappingTraffic UpdatesReportingAuto AlertsGeofencingMaintenance TrackingDriver Safety Analysis

Bigger fleets have bigger needs, so we recommend the following vehicle tracking suppliers. If you want to read more about a supplier, just click the logo.

Advanced Level Vehicle Tracking Suppliers
Movolytics Vehicle TrackingTranspoco Vehicle TrackingTeletrac Navman Vehicle Tracking

Expert Level Fleet Tracking Costs (Fleets of 100+ vehicles)

Combining real-time GPS tracking with in-depth telematics reporting, expert level fleet tracking solutions are designed to streamline and optimise the working practices of the largest and most demanding fleets.

As the highest tier of tracking device available, expert vehicle trackers are active rather than passive, can track individual vehicle and driver performances, and are backed by a range of sophisticated reporting software that can have a positive impact for almost any business.

These fleet trackers are easily the best option for larger fleets, who face their biggest expenses in terms of fuel, vehicle maintenance and labour costs.

While it is possible to purchase these devices from around £300 minimum, it is much more common - and cost-effective - to rent one. You’ll still have to pay an upfront fee per device when leasing, but it will be much lower than the cost of a brand new tracker.

When leasing, you’ll also be looking at a monthly cost of around £20 - £30 per vehicle as well as potentially paying for installation too.

This may seem expensive, but the level of sophistication in these devices mean they can provide real, tangible cost-saving benefits to your business, which can more than justify your outlay over the length of the contract.

Expert Level Vehicle Tracking Features
Real-time TrackingRoute MappingTraffic UpdatesReportingAuto AlertsGeofencingMaintenance TrackingDriver Safety Analysis

Businesses with the biggest fleets are more likely to need complicated and sophisticated vehicle tracking solutions, so the companies below should be able to help. If you want to read more about a supplier, just click the logo.

Vehicle Tracking Suppliers
Fleetmatics Vehicle TrackingTeletrac Navman Vehicle TrackingMovolytics Vehicle Tracking

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Fleet Tracking : Buying vs Renting

One of the major decisions - and potentially costliest - when it comes to vehicle tracking in the UK is whether you buy or rent the system. Both have their own benefits and drawbacks, but these will need to be measured up against your own needs in order to maximise ROI.

Some things to bear in mind are:

  • What are your short & long-term business plans?
  • What are your long and short-term fleet needs?
  • What is your current budget?
  • How many vehicles are in your fleet?

Remember, vehicle tracking costs can become burdensome if you choose the wrong option. It is important to consider exactly which is the best way to utilise these technologies and services in advance. False economy is a common trap that businesses fall into when choosing vehicle tracking systems.

Buying a Vehicle Tracking Solution

Buying a system outright is usually the preferred method of managing vehicle tracking costs as it allows for the most flexibility. This can be particularly beneficial to companies whose operations are likely to change in the near or even distant future.

Buying tends to ensure lower vehicle tracking costs in the long run, although the initial system prices and upfront costs can - and most likely will be - higher. However, there are hidden costs to take into account. Maintenance, management and support are all important items to weigh up when considering whether to buy or not.

Likewise, you also can’t forget that technology is constantly changing, and to remain ahead of the game you need to factor in replacing obsolete systems with advanced technology, as well as ongoing software and tech updates. If you’ve bought your system outright, you might find yourself falling behind the technology curve after a while as you’ll be responsible for buying newer, more technology advanced fleet tracking systems.

Leasing a Vehicle Tracking Solution

If you decide on renting a vehicle tracking system then you’ll find that you have to pay a much cheaper initial cost, but this comes at the price of ongoing monthly fees, usually for a minimum of 24 months, which can rack up over time.

For rental vehicle tracking prices you’re looking upwards of £9.99 per month for a basic system. Depending on how advanced the model is you may also need to pay an upfront fee too. You’ll also need to add in installation costs (if a wired system) and monthly software subscription costs too.

With lower all-round costs and training, maintenance, etc all included, it might seem that renting would seem to be the most cost-effective option for fleet managers looking to save money.

The problem with renting, however, is the necessity of signing long-term contracts with huge get-out fees that will need to be paid if you want to break the contract any any point.

If you’re sold on renting a system, then opt for a longer term contract that covers every need you have now and will do in the future, as this is the most cost effective way to lease, costing as little as £120 a year. However, for more complex systems and bigger operations, you’ll be looking at a substantially higher cost.


Hidden Fleet Tracking Costs

vehicle fleet tracking costs

When signing a contract with a fleet tracking provider you should always read the document thoroughly to ensure that you aren’t missing any hidden costs, which could cause you to pay more money further down the line.

Potentially hidden fees include:

  • Incurring charges if your vehicles travel outside of a certain area, e.g. city limits
  • Roaming charges for vehicles using GPS signals outside of city limits
  • Being charged an extra fee when changing vehicles
  • Termination fees - although these vary by supplier and some may even charge you just for removing their devices at the end of the contract

As you can see, there are a couple of ways in which you could get stung for more cash during your fleet tracking contract, which is why we’ll reiterate the point: always read the contract!

Remember that the price you pay each month should be the exact figure stated in the contract - no ifs or buts.

After all, if you’re suddenly hit by hidden fees then this is going to eat into the savings you’re making! If you’re unsure about any parts of the document then talk to your tracking provider who will be able to clarify any concerns.


vehicle tracking costs

Saving Money on Vehicle Tracking Costs

The information above should help you identify the right sort of fleet tracking solution for your company. Once you have found the solution you need, the next step is getting the best price for it!

Expert Market can help you secure the most competitive price quotes in the UK, but we can also offer some sound pieces of advice for those interested in vehicle tracking software:

Be wary of longer contracts

Technology in the telematics and tracking industry evolves so quickly that if you sign a 5-year contract, then your equipment might be out of date within 12 months! Try to strike a balance between length and cost-effectiveness, and make sure to always ask your tracking provider about upgrading equipment during the contract.

Does your contract renew automatically?

If yes, then don’t sign it! These sorts of contracts can tie you into a bad or increasingly unfavourable deal for years if you miss the cancellation deadline. Not only will this prevent you from upgrading your fleet tracking equipment but can end up cost you a lot of money too.

How scalable is the solution?

It is essential that the vehicle tracking platform you use can grow with your business and fleet. Imagine being tied into a contract and your business outgrows what the supplier can realistically provide, you’ll end up paying a lot of money for nothing of real use.

How customisable is the tracking solution?

Can the client tweak the platform for your specific needs? This might seem common sense, but you might be more limited than you realise if you opt for a cheap or lower tier vehicle tracking system.

Double check the equipment

This doesn’t mean manually examine every single tracking device you’ll be using, but to check whether the SIM cards in the GPS trackers are locked to a single network or not. Locked SIMs can struggle for signal in remote areas, making your vehicle tracking system redundant. A SIM card that works with multiple networks should have no trouble finding signal whenever, wherever.

How often does the GPS ping update?

An industry standard GPS updates itself with a fresh location ping about every 2 - 5 minutes. However, opting for slower pings can result in a cheaper monthly bill, although at the cost of reduced tracking and location accuracy. Higher frequency pings increase accuracy and the amount of data tracked, but will be more expensive in the long run - so it’s up to you to ensure you make the right choice.

What training is provided?

You may have a busy back office or a fleet size in the three-figures, but either way people will need to know how to best use your fleet tracking system in order for your business to maximise its results and return on interest. Also check with your supplier about the training provided as well as ongoing support in case issues or questions arise.

If you remain aware of the above considerations while shopping for vehicle tracking systems then we’re confident you will find the best deals around - and if you don’t, then we can help you out!

vehicle fleet tracking costs

Vehicle Tracking: A 2017 Buyer's Guide

Vehicle tracking systems can be used by fleet-based businesses for a number of applications, including:

  • Analysing and managing timecards/billing
  • Live dispatch scheduling and monitoring
  • Minimising and wiping bad driving behaviours
  • Pushing improvements in productivity and efficiency

These applications can all offer profitable benefits to fleet businesses. This means that if you’re going to choose the best fleet tracking system for your company, then you’ll want to make sure it covers every need you might have - no matter how unimportant you might think it is.

We’ll take a closer look at vehicle tracking benefits and features a little later, but in this section we’ll explore the fleet tracking buying process to ensure you’re as informed as possible when buying or leasing a solution.

Can I afford Fleet Tracking?

This is the question many fleet managers ask themselves at the start of the buying process. Unfortunately the answer to the question "can I afford vehicle tracking? Is it worth my time and investment?" is a double edged sword. This is because implementing any fleet-wide system is going to cost an initial amount of money and for bigger fleets these costs can be significant.

However, the real question should be "can I afford not to invest in vehicle tracking?".

This is because both the direct and indirect cost savings you’ll see with fleet tracking systems in place will build up over time until the system effectively pays for itself.

Numerous industry studies highlight examples of why investing in vehicle tracking of some kind should be a no-brainer. In a recent study from Fleetmatics, it was found that on average each vehicle in your fleet is idling for around 86 minutes per day, which translates to almost 5 litres of petrol being wasted every single day.

Now translate that across an entire fleet and it’s potentially hundreds of litres of fuel being wasted day in, day out.

Include in this the financial impact idling also has on productivity, driver’s salary, insurance costs and vehicle longevity/depreciation, and it’s easy to see how costs could spiral.

However, the same study found that using a fleet tracker could lower idling time by 12-15% per vehicle per day, or a reduction in wasted fuel of roughly 0.6 litres per vehicle, per day. Again multiply this across your fleet and the savings begin to mount.

Before You Buy

You probably have some idea of the end goals you want to see from your fleet tracking investments and with clear business benefits on offer, it can be tempting to run out and buy the most expensive piece of vehicle tracking kit you can find.

However, it’s important to bear in mind some considerations before parting with your money.

1. Set Goals

First off, note down the business goals you want to achieve by paying for a vehicle tracking solution. Where could you see the biggest improvements or savings?

This helps get everyone on the same page and understand why the investment is worth it.

2. Set Targets

Next set some benchmark targets along the way to your end goal. This will help to show you if the solution is being as effective as you’d hoped.

It can even highlight to upper management and the wider business that the tracking system is making an actual impact.

Things to note could include monthly fuel bills, monthly revenue, driving time per driver, etc.

3. What other issues could be potentially be solved?

As mentioned above, fleet tracking has numerous applications, so it is important to ask yourself whether your investment could solve more than one problem!

Therefore we recommend asking yourself the following questions to see what other needs could potentially be covered by a vehicle tracker.

  1. Can we automate any other processes at the same time (e.g. payroll and accounting)?
  2. Will a fleet tracking system help us to work as greenly as possible?
  3. Can we trust our employees to use vehicle trackers consistently and legitimately?
  4. Is or has vehicle theft been a concern to our company?
  5. Do we believe we’re spending over the odds on our fleet?
  6. How much do fuel costs eat into our profits?
  7. Can this vehicle tracking system solve every problem we need it to?
  8. Will our customers see an improvement in service?
  9. What features does our company need now? What will it need in 12 - 24 months time?
  10. What will our ROI look like?

These top-level questions will, if answered honestly, help to guide you to the right vehicle tracking solution for your fleet and for your business.

Don’t forget: It’s not how much you spend but the results that you get that matter most.

4. Who makes the decisions?

Depending on your role in the business, you may need to get further sign off from senior colleagues before investing in fleet tracking. This makes it worth your time understanding who the interested parties are as well as who is ultimately responsible for making the decision to sign off the purchase.

Talking with these individuals can also help to establish the goals, targets and wider business applications for your vehicle tracking system.

Researching + Purchasing

When you've set your goals and targets, it is time to start researching and identifying the vehicle tracking solutions that might solve your needs.

1. Know what you need

Consider whether you need an active or passive tracker? Do you want a wired solution or a handheld one? What sort of features do you need?

Knowing the sort of tracker you want can significantly cut down time spent browsing websites and talking to suppliers, as you can avoid the ones who don’t manufacture the product you need.

2. Find the right suppliers

There is a lot of choice in the fleet tracking marketplace so it can be a little overwhelming to find the right supplier selling the right tracking solution.

This makes it worth your time doing some research online or in trade magazines to identify suppliers who sell what you need.

If you’re unsure of the best suppliers to work with, or what solution you need, then contact our team today.

It only takes a moment to complete our form and let us know your fleet needs.

Once submitted one of our team will be in contact to discuss your requirements and match you to the best suppliers.


Tell us what you need today!

3. Schedule demos

Once you know what you’re looking for and have identified some suppliers, then it’s time to make contact and arrange some demos.

This can take as long as it needs to - just make sure you thoroughly test everything while you can!

4. Review your choices

Demos completed, you’ll probably have picked out a couple of suppliers who you think could help your business out.

Now you need to set some time aside to meet with these suppliers and spend a couple of hours with each asking any questions you may have about the product, service, support, installation, etc.

This is your chance to find out if this is the product you want to invest your business’ money into - don’t waste it.

Your fleet-tracking provider will more than likely become an important all-round business partner over the coming months and years, so before committing to any deals, ensure you double check whether the fleet tracking solution:

  • Can the integrate with the fuel cards your fleet uses
  • Provides intuitive dashboards that let you interpret tracking data efficiently
  • Is backed by a reliable customer support team who are available 24/7
  • Has an alert system that notifies you via email/text/app if something goes wrong
  • Is not overly complicated to use, as a steep learning curve can put people off and limit the results you see
  • Has good mobile or GPS signal reception as the device is useless without it!
  • Has an associated mobile app, which provides anytime, anywhere access on the go
  • Can integrate with third-party software, such as payroll, attendance and other back-office software

5. Negotiate the price

Once you’ve made your choice of supplier, it’s time to negotiate the price down as best you can. You may be tempted to go with a cheaper, more basic solution but the savings will be nowhere near as high (or as useful) in the long-run compared to a more expensive, all round fleet tracking system.

Ensure your provider explains everything being offered and that all costs - upfront and/or monthly - are laid out and understood. Likewise, are you leasing/buying through the manufacturer or through a third-party re-seller - does this have any impact on warranties or service and support?

You get what you pay for with vehicle tracking, so try to negotiate the best deal you can.

Not feeling confident about negotiating the best price? We can help you save up to 30% on the cost! Just tell us what you need.

Post Purchase

1. After signing the contract

Once you’ve signed the vehicle tracking agreement, things will start to move quickly and you can expect the following:

  1. An introduction or meeting with your dedicated contact from your fleet tracking supplier.
  2. Receive, complete and return documentation about the vehicles you will be installing the fleet tracking solution in, including make & model, VIN, current mileage, etc
  3. Set up and schedule an installation timings. You’ll need to coordinate between your tracking supplier and your fleet scheduler and identify the best date and times to install the devices.
  4. Post-installation, you’ll need to set up date and times for team training sessions.

2. Time for the team to meet the solution

It can be difficult introducing your team to a new tracking software as they may see it as excessive monitoring or tracking, which can breed discontent.

The way to combat this is to keep your team aware, if not involved, at every stage of the buying process. Make sure they understand the wider business impacts and benefits of fleet tracking, and that it is there to refine and improve how everyone performs.

You could even develop in-house champions across every team, drivers included, in order to make people buy into the solution even more.

At the end of the day, transparency, honesty and positivity are your best friends in this situation. Talking with the team gives you a golden opportunity to sell everyone in, while also dispelling any Orwellian 1984-style ideas people may have about the system tracking their movements and performance.

If disputes do arise for some reason, just remember this distinction: you’re not tracking individuals, you’re tracking company property.

Don’t forget to clearly communicate to your teams the goals and targets that were previously established for the solution, as well as your expectations of how people are to use it.


Fleet Tracking Contracts

gps vehicle tracking system

In order to avoid potential hidden fees and small-print stipulations, you’ll need to pay close attention to the type of vehicle tracking contract you’re signing. Some companies offer flexible pricing, where you pay slightly more upfront for the devices and subsequently pay a lower monthly fee. Likewise, the opposite is also true, so talk with your provider to find the right deal for your business.

There are two options available to you, perpetual licenses and subscription-based licenses; both offer their own pros and cons, which we’ll look at in more depth below:

Perpetual Licenses

A traditional type of licensing, perpetual licenses require you to buy the fleet tracking devices and software up front with no restrictions on use. This type of license is particularly common and your business may already have some for other applications or tools you use.

Pros:

  • You can use the fleet tracking device and software forever
  • Low monthly costs
  • Can work out cheaper than a subscription over the course of the contract

Cons:

  • Very high initial costs
  • Would still need to pay for support and maintenance

Subscription-based Licenses

A familiar type of license where you pay a monthly fee in order to continue using the fleet tracking software and devices. Many fleet tracking providers will charge you a modest upfront fee for the devices and then pay the monthly fee afterwards.

Pros:

  • Significantly lower upfront costs
  • Typically free device and software upgrades
  • Maintenance and support is often covered in the monthly costs

Cons:

  • Need to budget for monthly charges
  • Financial investment can build up significantly over the length of the contract
  • May need to return the devices and software at the end of the contract
  • Potential device removal / contract termination fees

Extra Costs & Support

Regardless of the contract you sign, there will always be unforeseen costs that you could potentially incur. These can include:

  • Setup and installation costs
  • Customisation or bespoke design costs
  • The cost of integrating the fleet tracking software with existing systems and software
  • Outside technical support for software systems

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Vehicle Tracking Benefits

Lower Vehicle Costs

Outside of reporting, the bulk of vehicle tracking benefits come from the cost savings these devices can help you make. Included in these savings are:

  • Lower fuel costs from more economical driving and better route planning
  • Proactive maintenance tracking keeps costs down as issues can be fixed before they get too big
  • Insurance costs could be reduced as insurers look more favourably on vehicles that are tracked and monitored as it minimises bad and risky behaviour
  • Safer driving can help keep the vehicle in better condition and minimise the impact of depreciation
  • With a device tracking the vehicle, there’s no more need for logbooks, which helps for tax purposes

Improve Productivity

You won’t just see direct benefits such as cost-reductions with fleet tracking, but also performance improvements across your vehicular teams. Having more data allows you to fine-tune performances in order to increase productivity and profits:

  • Reduce time spent on admin and data tracking thanks to fully-integrated vehicle trackers that work alongside existing systems and help automate processes
  • Route mapping can cut journey times, which means your drivers can fit more jobs into their working day
  • With a central fleet tracking hub, you can manage and optimise dispatches times to ensure maximum productivity on the roads
  • Real-time tracking and remote access means you can contact drivers quickly and easily if any issues or alerts arise
  • Real-time traffic mapping helps drivers to avoid traffic jams

Improve Driver Safety

Driver safety is paramount for any fleet-based business, as your drivers are not only responsible for transporting your products but are at the forefront of cost-cutting opportunities. Thankfully, vehicle tracking devices can help curb bad driving practices, which can have a number of knock-on benefits:

  • Driver behaviour can be monitored remotely and flagged if bad habits occur, e.g. idling for too long, harsh braking
  • Route tracking can be reviewed with drivers to improve their behaviour and drive more efficiently
  • Driving more efficiently can reduce costs for fuel, tyres, etc.

Better Service To Customers

Customers are the lifeblood of any business, so it always pays to keep them on your side. Fleet tracking can provide a number of benefits to your business performance that will indirectly benefit your customers too, this includes:

  • Better order transparency - more data from vehicles can increase the accuracy of customer communications
  • Route mapping and traffic update features can lower both response and delivery time
  • Tracking your drivers and their routes means you have proof to back up performance claims and adequately respond to customer queries or complaints

Integrate With Existing Systems

If your vehicle tracking system integrates with the programs and practices you already have in place then this can provide a wealth of new logistics data that can be used to further improve business practices and further cut costs. Some of the benefits include:

  • Integration with attendance and other admin programs can help to automate things like payroll
  • Combining data from multiple programs can help to enrich the logistical data you use in refining best practices
  • Capturing more data from your fleet
  • It’s more convenient to store and access data from one integrated location

Fulfil Tachograph compliance objectives

Tachographs are required to be fitted on any vehicle that falls under EU or AETR rules. You can find more information about whether your fleet need tachographs fitted here. An integrated vehicle tracker can help you meet your tachograph targets by:

  • Helping you to download tachograph data remotely
  • Helping you analyse and archive tachograph data when needed

Vehicle Tracking Benefits: The First 30 Days

Ok, so you can see what sort of benefits a fleet tracking solution can offer your business over time, but what in the immediate future? Investing in something that makes an instant impact is always preferable, so here are some of the positive knock on effects you’ll see within your first month of using fleet tracking devices:

  • More stops - route planning can help reduce journey time from Day 1 and so it’s not uncommon to find your drivers squeezing in an extra stop per day.
  • Lower fuel bills - with more data available to you, it’s possible to get a better insight into fuel card use and driver behaviour. With this info you can optimise fuel expenditure, reduce idling and design more efficient routes, bringing your costs down.
  • Less off-hour usage - being able to track and monitor your fleet will help you immediately spot off-hour vehicle use and clamp down on costly bad behaviours.
  • Fine tune payroll - with assigned IDs per driver or vehicle, as well as potential integration options, you’ll be able to accurately identify true start and finish times for drivers and improve payroll accuracy.

Types of Fleet Tracker

gps vehicle tracking system

There are many, many vehicle trackers to choose from on the market, so understanding the choices available to you can significantly narrow the field down and make it as speedy a process as possible.

Despite the wide variety of models, vehicle tracking devices are either:

  • Active or Passive models

As well as being:

  • Handheld or Wired devices

The following table explains the pros and cons of each model and device type.

ProsCons
ActiveRelays real-time tracking information,
Sophisticated vehicle telematics tracking,
GPS satellite tracking
More expensive,
Often tied to longer contracts,
Needs to be installed,
Servicing is more expensive
PassiveCheap,
Plug-in and go,
Easy to replace,
Easy-to-use software for reporting
Limited tracking ability,
No real-time tracking - data is stored for later download
HandheldEasy to transport,
Easily connected to mobile phones or other handheld devices,
Phone can still be used for communications while tracking
Can be interfered with by employees,
GPS signal can vary on location,
No vehicle alerts for speeding/idling etc,
Batteries die quickly,
No theft protection for vehicles
WiredProvides more accurate data,
Drivers can’t interfere with it,
Remote dispatch,
Locate missing/stolen assets immediately,
24/7 access via phone or desktop
Much more expensive than a handheld solution,
If GPS or cellular signal is lost then tracking + reporting is impaired

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Top UK Fleet Tracking Providers

Vehicle Tracking Suppliers
Fleetmatics Vehicle TrackingQuartix Vehicle TrackingMovolytics Vehicle Tracking
Teletrac Navman Vehicle TrackingTranspoco Vehicle TrackingCrystal Ball Vehicle Tracking

Fleetmatics

Fleetmatics REVEAL costs are hugely variable as this is a highly customisable system allowing for fleet size. Therefore, in order to accurately assess the costs you need to obtain vehicle tracking quotes for your particular fleet. This means prices vary considerably with larger fleets benefiting from larger orders while smaller fleets have short term lease advantages.

Supplier Rating: Read Full Fleetmatics Review

Fleetmatics main fleet tracking solution is Fleetmatics REVEAL. This is a comprehensive Fleet Management System that offers the following features:

  • Live GPS Mapping
  • Cloud-Based Software
  • Individual Driver Management
  • Custom Reporting
  • Intuitive Dashboards
  • Fleet Maintenance Reminders
  • Route Replay
  • Geo-fencing
  • Real-Time Alerts
  • Fuel Card Integration

Quartix

Quartix boasts more than 15 years experience in the UK vehicle tracking business and offers three plans for UK fleets. The cheapest, InfoPoint, starts from £13.90 per vehicle, per month for a 12-month contract. However the Quartix price scales slowly with the much-more feature rich options, InfoPlus and Corporate starting from £15.90 and £19.50 per vehicle per month.

Supplier Rating: Read Full Quartix Review

Quartix’s entry-level fleet tracking service is InfoPoint, a basic tracking solution for small and medium-sized fleets. The advanced and expert level of Quartix vehicle-tracking systems offers users a much more feature-rich experience:

  • Live GPS Mapping (1 minute ping)
  • Online/Emailed Timesheets
  • Individual Driving Style Reports
  • Excel-optimised Reporting
  • Speeding/Idling Alerts
  • Geo-fencing + Alerts
  • Fleet Utilisation/Capacity Reports
  • Management Dashboards

Movolytics

Movolytics founders have been pioneers in fleet management technology for more than twenty years. Movolytics have invested millions in software development and have built one of the most comprehensive and user-friendly fleet management platforms on the planet..

Supplier Rating: Read Full Movolytics Review

Movolytics is an affordable and scalable vehicle tracking solution for fleets of any size. Monthly fees are determined by the size of your fleet, but the added bonus is that there are no up-front costs and training is provided free of charge. Features include:

  • Fuel-Efficient Route Mapping
  • Real-Time Traffic Updates
  • ECU Telematics Reporting
  • Vehicle Maintenance Tracking
  • Speeding/Idling Alerts
  • Live Driver Safety Prompts
  • Driver Performance Tracking
  • GPS Vehicle Tracking

Teletrac Navman

Teletrac Navman’s fleet-management solutions blend feature-rich systems with robust functionality. Currently, more than 40,000 businesses use Teletrac Navman systems in their vehicles. The company’s lead fleet offering is Teletrac Navman DIRECTOR.

Supplier Rating: Read Review

Teletrac Navman’s DIRECTOR aims to make fleet-management as simple as possible by combining easy-to-use systems with robust data tracking. DIRECTOR also provides up-to-the minute tracking information for smoother, safer, and more efficient driving. Other features include:

  • Route Optimisation + Mapping
  • Drill Down Reporting
  • Individual Driver Reporting
  • Fleet Health Tracking
  • Idling/Excessive Braking/Overdue Alerts
  • 3rd Party Integration For Reporting
  • Vehicle Use Tracking (Stops/Starts/etc)
  • GPS Vehicle Tracking

Transpoco

Synx is the fleet-tracking solution offered by Transpoco, a European-wide tracking company with more than a decade of market experience. Their two fleet-tracking offerings are SynX Move, a basic tracking service, and SynX Perform, a more more all-encompassing monitoring solution.

Supplier Rating:

Transpoco provide two fleet-tracking solutions, one a slightly stripped back tracking and routing solution called SynX Move, and its more sophisticated older brother, SynX Perform. Price points are determined by your fleet size and SynX Perform provides all and the Move features and more:

  • GPS Fleet Tracking
  • Real-Time Location Tracking
  • Fleet Reporting
  • Maintenance/Service Scheduling
  • Fuel Management Integration
  • Dedicated App
  • Individual Driver Monitoring
  • Live Traffic Updates

Crystal Ball

Crystal Ball FleetTracker is available from £13 per vehicle per month on a subscription basis. The customisable nature of this particular tracker makes the vehicle tracker cost variable dependent on requirements. Based in Manchester with Crystal Ball you can also count on world class customer service and many benefits, some of which are listed below..

Supplier Rating: Read Full Crystal Ball Review

Crystal Ball FleetTracker is very much a complete Fleet Management System and the vehicle tracking system cost reflects this. With FleetTracker from Crystal Ball you will get the following features:

  • Easy To Read Dashboards
  • Extensive Reporting
  • Real-Time Alerts (Behaviour/Geo-Fencing)
  • Vehicle Location Sharing
  • Geosearch Function
  • Geo-fencing
  • Journey Playback
  • Downtime Vehicle Health Monitoring

Next Steps

As you can tell from the above, finding and purchasing the right vehicle tracking system for your fleet can be a long and confusing, not to mention expensive, process.

This is why Expert Market is here to help. Our team fully researches all articles and maintain links to the suppliers mentioned within, so we can help you find the best deal for your fleet.

Start saving money on fuel costs and inefficiency by getting your free vehicle tracking price quotes today. All you’ve got to do is fill in your details above and one of our team will be in touch.