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How to Introduce GPS Tracking to Employees

Introducing GPS Tracking to Employees

employee driver

Vehicle tracking in a company can be a point of contention, since drivers can see its introduction as a lack of trust in their honesty or skills. Introducing vehicle tracking can help almost any company improve its bottom line, and make work easier for both fleet managers and drivers.

It is very important to communicate both the benefits to the business as well as the benefits to the drivers when introducing a tracking system to your fleet. While you may have done a lot of research into fleet management systems and vehicle tracking, and the benefits may be obvious to you, it may be hard for your drivers to understand why you want to track their movements.

Being very open about the implementation of the tracking solution will help you communicate the positive aspects to your staff as well as alleviating their fears of not being trusted, or even being tracked in their free time. This is especially crucial in businesses that have fleets of long distance drivers, or companies which give company cars to their employees and permit their use outside of work hours.

Vehicle Tracking And The Law

vehicle tracking and the law

The law is very clear on when and how vehicles can be tracked and how the data can be used. Your drivers may have privacy concerns, so it is important that you communicate your knowledge of UK tracking and privacy laws and your intent to employ vehicle tracking only within the realm of these laws.

Knowing they are not being tracked on private time will help your drivers feel less animosity towards the idea of vehicle tracking.

Driver Benefits

vehicle tracking driver benefits

Individual drivers can benefit from the implementation of a vehicle tracking solution, both directly and indirectly.

  • Less Paperwork - Having their vehicle tracked while on the road will mean less paperwork for drivers, as there are no logs or timesheets to fill in.
  • Faster delivery times - Routing options and dispatch management features in vehicle tracking systems mean that the fastest route to a client or delivery point can be calculated dynamically. The closest vehicle can be dispatched to any given job, and live alerts will let you reroute vehicles in case of traffic or other issues.
  • Fewer disputes - Having a vehicle tracked in real time, with the data being preserved for future reference, means that claims can be easily verified. This is true for working hours, dispatch and arrival times, and even involvement in accidents and such.

Business Benefits

vehicle tracking business benefits

Of course all the benefits that apply to your drivers will have a larger impact across the business as well. Above and beyond the advantages already mentioned, there are several other advantages for a business to using vehicle tracking.

  • Geofencing - Setting up geofencing for mobile assets or HGVs will let you receive real time alerts when your vehicles, trailers or equipment leave the route they are meant to be on or the area they are meant to be in.
  • Driver accounts - Coupled with driver accounts, you will know exactly which asset and which driver are where at any given time. This will not only let you settle disputes in cases of an asset not being on site or an HGV using a toll route which was not authorised, but also discourage your drivers from unauthorised vehicle use.

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Communicating With Your Staff

Being open about your intentions to introduce vehicle tracking will help you convince your drivers that the advantage is not only for the business, but will help them work more efficiently as well. Vehicle tracking has the capacity to reduce a lot of the frustrations in a driver’s daily life.

Privacy concerns are a big deal in any company, but especially so when you have lone workers such as drivers on call or long distance drivers. Giving them the chance to inform themselves and also letting them know that you are aware of and intending to comply with all privacy and tracking laws will help alleviate concerns.

Most of all, it is important to be positive about the development. Your staff might not be happy about the development at first, but the implementation of a vehicle tracking system is a positive development and it is within your power to convince your staff of this if you are open and honest with them.

For more information about how to introduce vehicle tracking to your employees, see this guide by Fleetmatics.

Next Steps

If you want to implement vehicle tracking within your business, let us help you find the right solution for your fleet. By filling in our simple form you will give us information that lets us find the best suppliers matched to your business requirements. Our quotes service is free to you and will only take a few minutes.